Administrative Coordinator

Attendance

Hybrid

Job number

33045

Status: Permanent

State

Ontario

Type of Contract

Permanent

Country

Canada

Schedule: Full-Time

Full Time / Part Time?

Full-Time

Posting date

08-May-2026

Area(s) of interest: Administrative support and coordination

Location(s): Toronto

A career as an administrative coordinator within the Administrative Services team at National Bank means acting as a key contributor who supports the day-to-day effectiveness of executive leadership and actively contributes to the employee and community experience. This role allows you to have a positive impact on our organization through your expertise in administrative coordination, operational management, and collaboration with internal partners.

Your role

Provide administrative support to a Vice-President by coordinating schedules, meetings, travel arrangements, and expense management.
Plan and coordinate in-person events, including initiatives related to diversity, equity, and inclusion, as well as community engagement.
Manage daily office operations, including supply procurement, facilities-related requests, and follow-ups with relevant partners.
Act as a point of contact for leaders and on-site stakeholders, providing logistical and administrative support during their time in the office.
Work closely with administrative peers, particularly those based in Montréal, to ensure consistency, knowledge sharing, and collective efficiency.
Actively contribute to initiatives within the Corporate Services sector by maintaining a proactive, autonomous, and structured approach.

Your team

Within the Corporate Services sector, you are part of a large team, notably based in Toronto, and report to the Vice president, Voice of the Organization, Culture & Community. Your team stands out for its strong collaborative spirit, sense of initiative, and people-centered approach focused on organizational culture. We aim to offer you maximum flexibility to support your quality of life, including a hybrid work environment and a flexible, adaptable schedule.

The Bank values continuous development and internal mobility. Our personalized training programs, based on learning through action, allow you to master your role and develop new areas of expertise. Tools such as the Data Academy, language training, the Harvard Learning Center, as well as coaching and mentoring support, are available to you at all times.

Prerequisites

Hold a high school diploma with two to three years of relevant experience, or a college diploma with at least one year of relevant experience.
Demonstrated experience in administrative coordination or executive support, including event planning, logistics coordination, and on-site operational support.
Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.

Languages:

English, French

Skills

Administration Artificial Intelligence Confidentiality Event Planning Expense Reports Multitasking Organization Skills Relationship Building Accountability Detail-oriented Learning Agility Process Improvement Proactivity Collaboration Self-Sufficiency

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family such as:

* Health and wellness program, including many options

* Flexible group insurance

* Generous pension plan

* Employee Share Ownership Plan

* Employee and family assistance program

* Preferential banking services

* Involvement in community initiatives

* Telemedicine service

* Virtual sleep clinic

We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We value employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication are encouraged.

Making a bold move in a people-first environment

We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on people’s lives. Our core values of partnership, agility, and empowerment inspire us, and inclusion is central to our commitments. We aim, wherever possible, to provide a barrier-free and accessible environment to all employees.

We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during our initial conversations. We welcome all candidates! What can you bring to our team?

Join us!

Apply

For an environment that supports your career path

There are many varied opportunities for you to progress and develop, and move ahead in your career. This includes on-the-job learning and training, co-development and pairing with other employees, professional support and mentoring, internal career days or discussion forums with our leaders.

For an inclusive and diverse environment

We foster inclusion in an environment where each person’s unique qualities, whether visible or invisible, are celebrated and valued. We welcome all candidates! What can you bring to our team?