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Executive assistant

Attendance
Hybrid
Job number
24199
Category
Professional
Status: Permanent
Type of Contract
Permanent
Schedule: Full-Time 
Full Time / Part Time?
Full-Time
Posting date
14-Jan-2025
Location: Montreal, Quebec
City
Montreal
Province/State
Quebec
Area of Interest: Administrative support and coordination

A career as an executive assistant in the Specialized Groups team at National Bank means being an essential partner for a vice-president and their teams. This role allows you to have a positive impact through your organization, attention to detail, and expertise in administrative management.

Your Role

  • Interpret stakeholder requests and identify their needs to effectively prioritize them.
  • Ensure the follow-up of invoices and budgets while maintaining rigorous administrative records.
  • Manage the managers' calendars, coordinate meetings and business trips, and anticipate needs while proposing improvements.
  • Coordinate the organization and smooth execution of events involving your manager's teams.
  • Draft, review, and optimize complex documents, such as letters and presentations, to ensure clarity and effectiveness.
  • Oversee HR files for the sector, including managing absences, staff movements, and onboarding or offboarding transactions.
  • Handle IT-related requests and manage equipment orders.

Your Team

This position is part of the Specialized Groups team, offering a transversal view across the entire sector. The team stands out for its friendly atmosphere, strong sense of teamwork, and close collaboration to deliver high-quality results.
National Bank values continuous development and internal mobility. Our personalized training programs, based on learning through action, allow you to master your role and explore new areas of expertise, supporting your professional growth.


Basic Requirements

  • College diploma (DEC) or equivalent, ideally in administration, and at least three years of relevant experience.
  • Expertise in managing complex agendas with constantly evolving priorities.
  • Proficiency in office tools (Outlook, Teams, SharePoint, PowerPoint, Word, Excel).
  • Ability to efficiently manage priorities and adapt quickly.
  • Recognized initiative, proactivity, and organizational rigor.
Languages:
English, French
Reason to require this language: you will need to work closely with our colleagues outside Quebec.

Skills

Accountability Administration Artificial Intelligence Confidentiality Cybersecurity Detail-oriented Empathy Initiative Learning Agility Multitasking Organization Skills Proactivity Process Improvement Resiliency Special Events Coordination
Your benefits
In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family. 
 
* Health and wellness program, including many options
* Flexible group insurance
* Generous pension plan
* Employee Share Ownership Plan
* Employee and Family Assistance Program
* Preferential banking services
* Opportunities to get involved in community initiatives
* Telemedicine service
* Virtual sleep clinic 
 
These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family. 
 
Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.
 
We're putting people first
We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people.   Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrier-free workplace that is accessible to all employees.  
 
We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates! What can you bring to our team? 
 
Come live your ambitions with us!

Why work at National Bank?

For an environment that supports your career path

There are many varied opportunities for you to progress and develop, and move ahead in your career. This includes on-the-job learning and training, co-development and pairing with other employees, professional support and mentoring, internal career days or discussion forums with our leaders.

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For an inclusive and diverse environment

We foster inclusion in an environment where each person’s unique qualities, whether visible or invisible, are celebrated and valued. We welcome all candidates! What can you bring to our team?

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Discover our culture

Duration: 1 min 25 sec
Flexibility
Flexibility
Wellbeing
Wellbeing
Development
Development
Inclusive Environment
Inclusive Environment

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