Administrative Assistant

Attendance

Hybrid

Job Number

22622

Category

Support

Status: Permanent

Type of Contract

Permanent

Schedule: Full-Time

Full Time / Part Time?

Full-Time

Posting date

23-Sep-2024

Location: Quebec, Quebec

City

Quebec

Province/State

Quebec

Area of Interest: Administrative support and coordination

A career as an Administrative Assistant at National Bank means being part of the transformation and having a direct impact on customers and your team. As an Assistant, you'll act as a right-hand man and strategic ally to two Regional Vice-Presidents in the Retail sector, helping them to carry out various tasks, optimize their time and help them achieve their business line objectives.

Your job

Proactively manage the agendas of the two Vice-Presidents, as well as e-mails/correspondence and follow up.
Coordinate internal meetings/committees, and internal and external meetings, ensuring the preparation of all related documents and action plans.
Interact confidentially with external clients, various Bank departments and internal members on various issues involving the department.
Draft, revise and improve letters and documents of various kinds.
Provide support for philanthropic involvement; help with solicitation and deadline follow-up.
Coordinate travel, business trips and prepare expense claims and invoice payments. Pre-approve all managers' expense accounts.
Work with the administrative team to improve the department's administrative operations and develop internal procedures and processes.
Coordinate activities related to employee hiring and departure processes (IT, HR requests, etc.).
Participate in special projects as required.

Your team :

You report to the Regional Vice President of the Retail Sector for the Québec-East region as well as the Regional Vice President of the Retail Sector for the Québec-West region

This position is primarily remote with some in-person meetings to develop partnership within the team. We want to contribute to your quality of life by offering you as much flexibility as possible in your work. For example, we offer work schedule arrangements to help you achieve work/life balance and flexible leave that you can take when it’s important to you.

Our training programs use on-the-job learning to help you master your role. You can access personalized training content to support your ongoing learning. You’ll also have access to colleagues with a wide range of expertise, experience and backgrounds to enrich all aspects of your development.

Basic requirements:

Completion of a three-year college or vocational diploma or the academic equivalent, related to the sector of activity, and five years of relevant experience.
Experience as an assistant - an asset
Excellent command of the Microsoft Office suite and all collaboration tools
Strong ability to adapt and excellent sense of proactivity
Professionalism, rigor and confidentiality
Excellent interpersonal and teamwork skills
Sense of autonomy, initiative and urgency

Languages:

French

Skills

Accountability Administration Communication Confidentiality Continuous Improvement Detail-oriented Diversity & Inclusion Empathy Initiative Learning Agility Multitasking Organization Skills Resiliency Special Events Coordination Teamwork

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.

Health and wellness program, including many options
Flexible group insurance
Generous pension plan
Employee Share Ownership Plan
Employee and Family Assistance Program
Preferential banking services
Opportunities to get involved in community initiatives
Telemedicine service
Virtual sleep clinic

These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family. 

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.

We're putting people first:

We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people.  Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We want to offer an accessible, barrier-free workplace to all employees.

We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates! What can you bring to our team?

Come live your ambitions with us!

Apply

For an environment that supports your career path

There are many varied opportunities for you to progress and develop, and move ahead in your career. This includes on-the-job learning and training, co-development and pairing with other employees, professional support and mentoring, internal career days or discussion forums with our leaders.

For an inclusive and diverse environment

We foster inclusion in an environment where each person’s unique qualities, whether visible or invisible, are celebrated and valued. We welcome all candidates! What can you bring to our team?