Administrative Coordinator

Attendance

Hybrid

Job number

31979

Category

Professional

Status: Permanent

Type of Contract

Permanent

Schedule: Full-Time

Full Time / Part Time?

Full-Time

Posting date

06-Apr-2026

Area(s) of interest: Information technology, Operations, Administrative support and coordination

Location(s): Montreal

A career as an Administrative Coordinator on the Technology and Corporate Operations team at National Bank means acting as an organizational anchor, providing tailored administrative support to five leaders, with varying levels of involvement based on needs. This role allows you to make a tangible impact on team effectiveness through your strong organizational skills and your ability to anticipate needs.

In this role, you contribute directly to the smooth running of daily operations by facilitating coordination, communication, and decision-making. Your contribution makes a real difference, both for managers and their teams.

Your role

Provide autonomous and versatile administrative support to five leaders, adjusting your level of involvement while effectively managing daily priorities.
Plan and coordinate complex, evolving calendars, including meeting organization, logistics, document preparation, and continuous improvement of practices.
Draft, review, and structure documents, presentations, and communications to ensure clarity, consistency, and professional quality.
Perform budget follow-ups by compiling data, analyzing variances, and preparing supporting materials for managers.
Organize logistics related to business travel, including coordination of travel within Canada.
Contribute to team initiatives and cross-functional processes, including interview coordination and selected administrative follow-ups related to recruitment.

Your team

Within the Technology and Corporate Operations sector, you are part of a committed, multidisciplinary team and report to the Senior Management, Business Process Transformation and Performance. Our team stands out for its peer collaboration, energy, and end-to-end perspective focused on efficiency and client experience. We aim to offer you maximum flexibility to support your quality of life, including a hybrid work environment and adaptable scheduling.

The Bank values continuous development and internal mobility. Our personalized training programs, based on hands-on learning, allow you to master your role and develop new areas of expertise. Tools such as the Data Academy, language training, the Harvard Learning Center, as well as coaching and mentoring support, are available to you at all times.

Prerequisites

Hold a high school diploma with a minimum of three years of relevant experience, or a college diploma with at least one year of relevant experience.
Have significant experience in administrative coordination supporting multiple managers.
Master collaborative work environments to produce, structure, and update documents, presentations, and tracking tools in a shared and evolving work context.
Possess hands-on experience managing complex calendars and coordinating logistics.

Languages:

English, French

Reason to require this language: you will need to work closely with our colleagues outside Quebec.

Skills

Administration Artificial Intelligence Confidentiality Expense Reports Multitasking Organization Skills Relationship Building Accountability Detail-oriented Learning Agility Process Improvement Resilience Proactivity Collaboration Self-Sufficiency

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.

* Health and wellness program, including many options

* Flexible group insurance

* Generous pension plan

* Employee Share Ownership Plan

* Employee and Family Assistance Program

* Preferential banking services

* Opportunities to get involved in community initiatives

* Telemedicine service

* Virtual sleep clinic

These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family. 

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.

We're putting people first

We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people.   Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrier-free workplace that is accessible to all employees. 

We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates! What can you bring to our team?

Come live your ambitions with us!

Apply

For an environment that supports your career path

There are many varied opportunities for you to progress and develop, and move ahead in your career. This includes on-the-job learning and training, co-development and pairing with other employees, professional support and mentoring, internal career days or discussion forums with our leaders.

For an inclusive and diverse environment

We foster inclusion in an environment where each person’s unique qualities, whether visible or invisible, are celebrated and valued. We welcome all candidates! What can you bring to our team?