Executive Assistant

Attendance

Hybrid

Job number

22880

Category

Professional

Status: Permanent

Type of Contract

Permanent

Schedule: Full-Time

Full Time / Part Time?

Full-Time

Posting date

18-Oct-2024

Location: Montreal, Quebec

City

Montreal

Province/State

Quebec

Area of Interest: Administrative support and coordination

By joining the National Bank team as an Executive Assistant for the Chief Information Security Officer (CISO) sector, you will participate in the digital transformation and the protection of the bank’s strategic information. This role places you at the heart of information security, supporting five senior directors in their daily administrative tasks and helping them maintain a direct impact on clients.

Your role:

Interpret requests submitted to your superiors by identifying the needs of stakeholders.
Ensure the follow-up of invoices and budgets, and maintain accurate administrative records.
Organize managers' calendars, manage the logistics of meetings and business trips, while anticipating their needs and suggesting improvements.
Draft, revise, and enhance letters and presentations, sometimes complex, to ensure they are clear, concise, and impactful.
Oversee the management of HR files in the department, including tracking absences and staff movements, as well as entering transactions related to hiring and departures.
Manage requests related to information technology, including ordering equipment and tracking its processing.

Your team:

This position is part of the Efficiency and Performance team within the Information Security Office, providing you with a broad view of the entire sector. The team is known for its friendly atmosphere, strong sense of mutual support, and close collaboration with other teams to deliver quality results.

The IT and Operations sector includes more than 5,500 experts who work in an agile, proactive, and collaborative manner to seize opportunities, stay at the cutting edge of technology, and continuously improve processes.

The bank values continuous development and internal mobility. You will have access to personalized training programs based on learning by doing, as well as coaching and mentoring tools to help you excel in your role while exploring new areas of expertise.

Basic requirements:

College diploma (DEC) or equivalent, ideally in a field related to administration, with at least three years of relevant experience.
Experience in managing complex agendas: being able to juggle busy schedules and constantly changing priorities is a key asset.
Proficiency in office tools: Outlook, Teams, SharePoint, PowerPoint, Word, and Excel are tools you use with ease to perform your tasks.
Ability to manage priorities: Recognize urgent matters and adapt quickly to new situations.
Initiative and proactivity: Being an autonomous person who is not afraid to take the lead in improving processes.
Excellent interpersonal skills: Communicate effectively with your superiors, colleagues, and external stakeholders, in both French and English.
Organizational skills: Be meticulous in managing files and administrative follow-ups.

Languages:

English, French

Reason to require this language: you will need to collaborate with a regulator/authority/government body outside Quebec.

Skills

Accountability Administration Communication Confidentiality Detail-oriented Diversity & Inclusion Empathy Initiative Learning Agility Multitasking Organization Skills Process Improvement Resiliency Special Events Coordination Teamwork

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.

Health and wellness program, including many options
Flexible group insurance
Generous pension plan
Employee Share Ownership Plan
Employee and Family Assistance Program
Preferential banking services
Opportunities to get involved in community initiatives
Telemedicine service
Virtual sleep clinic

These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family. 

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.

We're putting people first:

We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people.  Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We want to offer an accessible, barrier-free workplace to all employees.

We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates! What can you bring to our team?

Come live your ambitions with us!

Apply

For an environment that supports your career path

There are many varied opportunities for you to progress and develop, and move ahead in your career. This includes on-the-job learning and training, co-development and pairing with other employees, professional support and mentoring, internal career days or discussion forums with our leaders.

For an inclusive and diverse environment

We foster inclusion in an environment where each person’s unique qualities, whether visible or invisible, are celebrated and valued. We welcome all candidates! What can you bring to our team?