Administrative assistant

Attendance

Hybrid

Job number

33010

Category

Support

Status: Permanent

Type of Contract

Permanent

Schedule: Full-Time

Full Time / Part Time?

Full-Time

Posting date

14-May-2026

Area(s) of interest: Operations, Administrative support and coordination

Location(s): Montreal, Saint-Laurent

A career as an Administrative Assistant on the Business Services team at National Bank means acting as an administrative coordinator supporting three regional leaders. This role allows you to have a tangible impact on team efficiency through your executive support experience, strong organizational skills, and ability to manage multiple priorities in a dynamic environment.

Your role

Proactively coordinate calendars, emails, and administrative follow‑ups for three regional vice presidencies.
Plan, organize, and ensure administrative follow‑up for internal and external meetings (including client events), covering all related logistics.
Interact with discretion and professionalism on confidential matters, particularly those related to human resources.
Manage administrative and operational requests linked to the three vice presidencies, including certain HR support activities.
Participate in the onboarding and integration of new employees by ensuring a smooth and well‑structured experience.
Provide day‑to‑day administrative support to teams, while working closely with other administrative assistants to optimize internal processes, practices, and tools.

Your team

Within the Business Services sector, you are part of a team of 500 colleagues and report to a Regional Vice President for Montreal Centre. Our team stands out for its dynamism and its expertise in financing and business transfers.

As part of your role, you will support Regional Vice Presidents for Montreal Centre, Montreal West, as well as the National Credit Leader. With respect to workplace presence, we favour a hybrid approach, under which you are expected to be on site on a weekly basis at the West End and Downtown locations.

National Bank values continuous development and internal mobility. Our personalized training programs, based on learning through action, allow you to master your role and develop new areas of expertise. Tools such as the Data Academy, language training, the Harvard Learning Center, as well as coaching and mentoring support, are available to you at all times.

Prerequisites

Hold a professional diploma, college diploma, or relevant academic equivalency, combined with at least three years of experience in administrative or executive support.
Demonstrate solid experience in calendar coordination, meeting management, and administrative follow‑up with leaders.
Have strong proficiency with Microsoft Office tools and collaboration platforms.
Have experience working in a structured and fast‑evolving corporate environment.
Demonstrate the ability to manage multiple files simultaneously with rigor and consistency.

Languages:

French

Skills

Administration Artificial Intelligence Communication Confidentiality Event Planning Expense Reports Multitasking Organization Skills Relationship Building Accountability Detail-oriented Learning Agility Process Improvement Proactivity Self-Sufficiency

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family such as:

* Health and wellness program, including many options

* Flexible group insurance

* Generous pension plan

* Employee Share Ownership Plan

* Employee and family assistance program

* Preferential banking services

* Involvement in community initiatives

* Telemedicine service

* Virtual sleep clinic

We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We value employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication are encouraged.

Making a bold move in a people-first environment

We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on people’s lives. Our core values of partnership, agility, and empowerment inspire us, and inclusion is central to our commitments. We aim, wherever possible, to provide a barrier-free and accessible environment to all employees.

We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during our initial conversations. We welcome all candidates! What can you bring to our team?

Join us!

Apply

For an environment that supports your career path

There are many varied opportunities for you to progress and develop, and move ahead in your career. This includes on-the-job learning and training, co-development and pairing with other employees, professional support and mentoring, internal career days or discussion forums with our leaders.

For an inclusive and diverse environment

We foster inclusion in an environment where each person’s unique qualities, whether visible or invisible, are celebrated and valued. We welcome all candidates! What can you bring to our team?