Executive Assistant

Attendance

Hybrid

Job number

22471

Category

Professional

Status: Permanent

Type of Contract

Permanent

Schedule: Full-Time

Full Time / Part Time?

Full-Time

Posting date

04-Sep-2024

Location: Montreal, Quebec

City

Montreal

Province/State

Quebec

Area of Interest: Administrative support and coordination

A career as an Executive Assistant with the National Bank Investments (NBI) team means acting as an expert in supporting two Vice Presidents and one Vice President in Wealth Management.

With your excellent organizational skills, proficiency in various Office tools, and eagerness to learn, you will optimize time and help achieve business line objectives.

Your job :

Organize the agenda of the VPs, coordinate their appointments and coordinate the logistics of meetings and business trips for the entire unit and propose improvements.
Interpret requests sent to your manager by identifying the needs of the stakeholders and take action in some cases.
Engaging primarily with executives with whom your manager collaborates, providing information or referring to the right people.
Take charge of the administrative management of team human resources files as well as the logistics of IT requests.
Monitor invoices, budgets and any accounting issues
Drafting, revising or improving letters and documents of a complex nature and preparing or improving layout of presentations in French and/or English.
Acting as a resource person for the sector.
Keeping informed of all new developments for the sector and keeping abreast of all developments in the sector.

Your team :

This role is under the supervision of the Executive Assistant. In the National Investment Banking sector, you'll be part of a great team that stands out for its collaborative and supportive environment.The teams work at the National Bank Tower, 800 St-Jacques, Montreal.

Our training programs are based on learning by doing, so you can master your job. Customized training content is available to support your ongoing learning. Access to colleagues with different expertise, experience and profiles will enrich your development in every way.

Prerequisites:

Completion of a three-year Diploma of Collegial Studies related to the sector of activity and 3-5 years' relevant experience.
Relevant experience as an executive assistant
Manage your managers' emails and calendars effectively.
Good sense of initiative and ability to adapt quickly. Follow up files rigorously, independently, and proactively.
Experience of managing a large group of employees.
Ability to deal with urgent situations and to manage several situations at the same time.
Proficiency in Office Suite and DocuSign

Languages:

English, French

Reason to require this language: you will need to discuss frequently with our service providers or partners who speak a language other than French.

Skills

Accountability Client-focused Communication Confidentiality Continuous Improvement Detail-oriented Diversity & Inclusion Empathy Initiative Learning Agility Meeting coordination Organization Skills Process Improvement Project Coordination Resiliency

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.

Health and wellness program, including many options
Flexible group insurance
Generous pension plan
Employee Share Ownership Plan
Employee and Family Assistance Program
Preferential banking services
Opportunities to get involved in community initiatives
Telemedicine service
Virtual sleep clinic

These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family. 

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.

We're putting people first:

We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people.  Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We want to offer an accessible, barrier-free workplace to all employees.

We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates! What can you bring to our team?

Come live your ambitions with us!

Apply

For an environment that supports your career path

There are many varied opportunities for you to progress and develop, and move ahead in your career. This includes on-the-job learning and training, co-development and pairing with other employees, professional support and mentoring, internal career days or discussion forums with our leaders.

For an inclusive and diverse environment

We foster inclusion in an environment where each person’s unique qualities, whether visible or invisible, are celebrated and valued. We welcome all candidates! What can you bring to our team?